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Avocor Aquarius WorkSpace intelligence

icon-aquarius

Avocor Aquarius WorkSpace Intelligence leverages data gathered from Avocor W series displays with integrated Azure certified IoT sensors and Microsoft 365 analytics to provide a cost-effective way to collect and turn meeting room data into insights that are vital to space planning and reporting

Avocor Aquarius is a subscription-based service that provides real-time business intelligence of meeting spaces usage, display, and environmental data. Those analytics are delivered in a simple-to-read, real-time dashboard. These powerful analytics then contribute to meeting room well-being and can be leveraged by Enterprise IT and facility management to make essential decisions about current and future space management and to identify real-time cost savings and how to maximize facility and hardware ROI.

PRODUCT KEY FEATURES
  Easy to deploy

Avocor Aquarius subscription-based software is fast and secure to deploy and does not require extensive sensor deployment, custom development, or service contracts.

Easy to digest data

Avocor Aquarius makes it easy for management and facilities teams to compare and analyze meeting room utilization enabling timely data-driven decisions to support and modify meeting spaces, ensuring maximized space ROI.

Simple to manage

Upgrades are delivered Over-The-Air (OTA), meaning your software is always up-to-date and optimal, making the process far more productive for IT teams

Extensive variety of data

Avocor Aquarius had a vast amount of data that can be analyzed, including presence detection, attendee impact on room temperature, humidity, and light conditions.

Avocor Aquarius Workspace Intelligence Abilities

icon W Series Data & Usage

Time Selector

Show the local time zone selected on the Avocor W series display.

Data Table

The data table has several features and the data can be sorted by clicking on column headings. The table can be exported by clicking on the three dots at the top right of the data table. By clicking on a row in the table, the chart will be filtered by this data. The data from the Avocor W series displays are grouped into rows as follows:

  • Where there is a scheduled meeting (in the corresponding Office 365 calendar) the data will be shown in a separate row.
  • Where there is no scheduled meeting but motion is detected in the space this will be regarded as the start of an unscheduled meeting.
  • When motion is no longer detected this will be regarded as the end of that unscheduled meeting.
  • All data for this unscheduled meeting will be shown in a separate row.
  • Where there is no scheduled meeting and no motion detected the space is regarded as empty.
  • For periods during the designated business hours where the space is empty the time will be shown on a series of rows in the table, each row being for up to one hour in duration.

Average temperature when WCD is on/off

Shows changes in temperature over time and the number of hours that the W series display(s) were turned on.

W series usage

Shows the total number of meetings split between those that used and those that did not use the W series display.

W series display power on vs business hours

Shows the percentage of business hours that the W series display(s) were powered.

Display active inputs

Shows the frequency of use of different computer input types e.g. USB-C, HDMI, etc.

Meetings Utilizing Touch

Meetings utilizing touch

Shows the total number of meetings split between those that used and those that did not use the touch capability of the W series display.

W series status

Shows the total number of meetings split between those that used and those that did not use the touch capability of the W series display.

W series uptime

Shows the percentage of total time that W series displays were not available / reporting data.

W series Power On hours

Shows the number of hours that W series display(s) are powered on.

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icon Meeting Analytics

Number of meetings

Where a scheduled meeting is interrupted, e.g. an all-day meeting breaks for lunch and everyone leaves the meeting space, when motion is next detected this will be treated as a continuation of the same meeting as it falls within the time covered by the original booking. Although the two parts of the meeting will be shown on the table in two rows (with an empty space row between), this will only be counted as a single meeting. Calculations such as movement in temperature will therefore be based on the temperature at the start of the first part of the meeting and the temperature at the end of the second part.

Attendees

The number of attendees is determined from responses to meeting invites. The total number of attendees is assumed to be: the meeting organizer + the number who accepted + the number who tentatively accepted + the number who did not respond. As the number of attendees can only be determined from meeting invites this information is limited to scheduled meetings. In future this may change as people counting facilities are added to W series displays.

Meeting Occurrence

Shows the total number of scheduled meetings split between those that took place and those that did not thus highlighting meeting spaces that are being booked but not used.

Meetings

Scheduled/Unscheduled meetings

Shows the total number of meetings split between scheduled and unscheduled.

Meeting Duration

Shows the actual duration of meetings vs the time the meeting space was booked for to highlight inefficient use of meeting spaces.

Meeting Hours

Shows the total number of hours that meeting spaces were occupied vs business hours.

Room Capacity vs Attendees

Shows the number of attendees vs the stated capacity of the meeting space to highlight inefficient use or overcrowding.

Meetings by Organizer

Show the number of meetings organized per person (limited to the 10 organizers with the most meetings).

Meetings (by Attendees)

Shows the number of meetings grouped by meeting size (number of attendees).

Attendees by reservation status

Shows the number of attendees broken down by their response to the meeting invite – accepted, declined, tentative, no response.

Room Usage

Shows a heatmap identifying the most / least popular times for meetings. The business day is broken down into one hour slots and as well as the colour coded indicator the percentage of each hour that the meeting space was in use is shown.

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icon Room Metrics
Average Temperature

Average temperature

Shows the average temperature over time for both the meeting space and the outside temperature. Outside temperature is obtained from a third-party weather service based on the location of the campus containing the meeting space.

Average humidity

Shows the average humidity over time.

Ambient Light

Ambient Light

Shows the average light level over time.

Average CO2 level

Shows the average CO2 level over time.

Attendee impact on temp

Shows the impact of different numbers of meeting attendees had on the temperature in one or more meeting spaces. The movement in temperature during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Attendee impact on air quality

Shows the impact of different numbers of meeting attendees had on the air quality in one or more meeting spaces. The movement in air quality during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Attendee impact on humidity

Shows the impact of different numbers of meeting attendees had on the humidity in one or more meeting spaces. The movement in humidity during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Average temperature when WCD is on/off

Shows changes in temperature over time and the number of hours that the W series display(s) were turned on.

Average temperature change during meeting

Shows the movement in temperature in one or more meeting spaces during meetings. The movement in temperature is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

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icon Alerts

Meeting alerts

Shows the number of alerts and the number of meetings.

Alert Severity

Alert Severity

Shows a breakdown of alerts (temperature too high/low; humidity too high/low; etc) by severity.

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icon W Series Data & Usage
icon Meeting Analytics
icon Room Metrics
icon Alerts
WCD Usage

W series usage

Shows the total number of meetings split between those that used and those that did not use the W series display.

Meetings Utilizing Touch

Meetings utilizing touch

Shows the total number of meetings split between those that used and those that did not use the touch capability of the W series display.

Time Selector

Show the local time zone selected on the Avocor W series display.

Average temperature when WCD is on/off

Shows changes in temperature over time and the number of hours that the W series display(s) were turned on.

W series display power on vs business hours

Shows the percentage of business hours that the W series display(s) were powered.

Display active inputs

Shows the frequency of use of different computer input types e.g. USB-C, HDMI, etc.

W series status

Shows the total number of meetings split between those that used and those that did not use the touch capability of the W series display.

W series uptime

Shows the percentage of total time that W series displays were not available / reporting data.

W series Power On hours

Shows the number of hours that W series display(s) are powered on.

Data Table

The data table has several features and the data can be sorted by clicking on column headings. The table can be exported by clicking on the three dots at the top right of the data table. By clicking on a row in the table, the chart will be filtered by this data. The data from the Avocor W series displays are grouped into rows as follows:

  • Where there is a scheduled meeting (in the corresponding Office 365 calendar) the data will be shown in a separate row.
  • Where there is no scheduled meeting but motion is detected in the space this will be regarded as the start of an unscheduled meeting.
  • When motion is no longer detected this will be regarded as the end of that unscheduled meeting.
  • All data for this unscheduled meeting will be shown in a separate row.
  • Where there is no scheduled meeting and no motion detected the space is regarded as empty.
  • For periods during the designated business hours where the space is empty the time will be shown on a series of rows in the table, each row being for up to one hour in duration.
Meetings

Scheduled/Unscheduled meetings

Shows the total number of meetings split between scheduled and unscheduled.

Number of meetings

Where a scheduled meeting is interrupted, e.g. an all-day meeting breaks for lunch and everyone leaves the meeting space, when motion is next detected this will be treated as a continuation of the same meeting as it falls within the time covered by the original booking. Although the two parts of the meeting will be shown on the table in two rows (with an empty space row between), this will only be counted as a single meeting. Calculations such as movement in temperature will therefore be based on the temperature at the start of the first part of the meeting and the temperature at the end of the second part.

Attendees

The number of attendees is determined from responses to meeting invites. The total number of attendees is assumed to be: the meeting organizer + the number who accepted + the number who tentatively accepted + the number who did not respond. As the number of attendees can only be determined from meeting invites this information is limited to scheduled meetings. In future this may change as people counting facilities are added to W series displays.

Meeting Occurrence

Shows the total number of scheduled meetings split between those that took place and those that did not thus highlighting meeting spaces that are being booked but not used.

Meeting Duration

Shows the actual duration of meetings vs the time the meeting space was booked for to highlight inefficient use of meeting spaces.

Meeting Hours

Shows the total number of hours that meeting spaces were occupied vs business hours.

Room Capacity vs Attendees

Shows the number of attendees vs the stated capacity of the meeting space to highlight inefficient use or overcrowding.

Meetings by Organizer

Show the number of meetings organized per person (limited to the 10 organizers with the most meetings).

Meetings (by Attendees)

Shows the number of meetings grouped by meeting size (number of attendees).

Attendees by reservation status

Shows the number of attendees broken down by their response to the meeting invite – accepted, declined, tentative, no response.

Room Usage

Shows a heatmap identifying the most / least popular times for meetings. The business day is broken down into one hour slots and as well as the colour coded indicator the percentage of each hour that the meeting space was in use is shown.

Average Temperature

Average temperature

Shows the average temperature over time for both the meeting space and the outside temperature. Outside temperature is obtained from a third-party weather service based on the location of the campus containing the meeting space.

Ambient Light

Ambient Light

Shows the average light level over time.

Average humidity

Shows the average humidity over time.

Average CO2 level

Shows the average CO2 level over time.

Attendee impact on temp

Shows the impact of different numbers of meeting attendees had on the temperature in one or more meeting spaces. The movement in temperature during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Attendee impact on air quality

Shows the impact of different numbers of meeting attendees had on the air quality in one or more meeting spaces. The movement in air quality during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Attendee impact on humidity

Shows the impact of different numbers of meeting attendees had on the humidity in one or more meeting spaces. The movement in humidity during the meeting (first reading to last reading) is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Average temperature when WCD is on/off

Shows changes in temperature over time and the number of hours that the W series display(s) were turned on.

Average temperature change during meeting

Shows the movement in temperature in one or more meeting spaces during meetings. The movement in temperature is averaged for the selected meeting spaces and is drawn against the number of attendees in those meetings.

Alert Severity

Alert Severity

Shows a breakdown of alerts (temperature too high/low; humidity too high/low; etc) by severity.

Meeting alerts

Shows the number of alerts and the number of meetings.

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