10 Best Apps for Team Communication (Making Remote Collaboration Easy)

Natalie Harris-Briggs  

When working with a remote team, having the right hardware - like an interactive whiteboard alternative - and software is of tantamount importance. These business chat apps are all designed to help remote teams stay on top of work and keep open team communication. 

What are team based messaging applications?

To start, let’s look at a definition of team based messaging applications. 

Team based messaging applications are software that can be used on any electronic device - mobile phone, laptop, tablet or interactive display - that focus on instant messaging and voice and video call, but with the crucial element that they are centred on team chat. 

This means that IM groups and remote conferencing can all feature in these team based messaging applications.

best apps for team communication

If you’re wondering what is the best apps for team communication, check out this list!

10 Best Team Communication Apps


When looking at a list of ‘what is the best team chat software?’, Slack often comes out as number one. Slack claims that it ‘replaces email inside your company’. The programme uses channels and threads, so groups of people can have seamless IM conversations and video calls. It is possibly the most popular chat software currently used in the US by remote teams. 


Trello uses a different kind of communication, but it is just as important as all the other business chat apps on this list. With Trello, it is possible to assign tasks to individual people and move them around into different categories, as each task goes from ‘to-do’ to ‘assigned’ to ‘doing’ to ‘done’. Therefore, it provides a visual map of all tasks on a to-do list, and the processes of it. Trello can be used on the app or on desktop.


If you’re wondering ‘how do large groups communicate?’, let me point you to Zoom. Featuring a business model consisting of online meetings, webinars and conference rooms, Zoom is a great team based messaging application which is highly regarded amongst many businesses. Used by clients like Uber, Zoom works well when organising meetings outside of the office, so is perfect for remote teams.


Named after a type of song sung by sailors to alert others of news, Chanty is a team chat app that uses AI to offer unlimited messaging for virtual teams. The platform is praised for its simple, easy to use interface and the fact that different content can easily be shared across the app, mainly in its Teambook feature which organises tasks and conversations. 

Troop Messenger 

Troop Messenger is a handy team based messenger application which has features that include instant messaging, private messaging (where messages are no longer stored after the conversation has been exited), video calling, sharing and different group chat options, so it is perfect for business. They offer a free 30 day trial if you sign up through their website.

Basecamp 3

Syncing with some of the best features of previous apps Campfire and Basecamp, which were produced by the same company, Basecamp 3 aims to be ‘more than just a project management tool’. Within the software, which is perfect for remote work, is a message board, communal to-do list, team schedule, docs and files list, group chat, and automatic check ins. It also has some nice features like the ability to set office hours - so time off is really time off - and automatic organisation, making tasks really easy to see and complete.  

Google Hangouts

Part of the Google virtual empire, Google Hangouts is its video chatting app. It’s easy to use on laptops, tablets or mobile devices, and can be linked to interactive displays, which are a must-have device to keep everyone connected. Google Hangouts is great if you have an interactive display, which can be synced to people’s devices for remote meetings.


Used by 300 million people worldwide every day, WhatsApp is generally thought of as a social app for chatting to friends, but it can work well for remote teams as well. It is easy to make a group chat on WhatsApp, where teams can send quick messages and send audio clips and multimedia. Group call is another feature that has been recently added to the app, so while it might not be ideal for big meetings, it’s perfect for a quick chat.


Priding itself on ‘team collaboration all in one app’, Ryver is a popular remote collaboration tool. It features forums - where teams can discuss any pressing issues or hot topics -, private group chats, and one-to-one communication as well. Tasks can be assigned to employees, and there can be live discussion within the app about each task. This is Ryver’s USP - they offer 3x the functionality in just one app.

Microsoft Teams

With the tagline ‘work remotely without feeling remote’, Microsoft Teams is a great solution for chatting to and collaborating with colleagues. With features like group chat messages, online video conferences, voice and video calls, and collaboration with Word docs, Powerpoint presentations and Excel spreadsheets, there are plenty of ways that teams can collaborate using this platform, which was especially made for remote work.

apps for team communication


These team chat and collaboration apps are perfect for any business to use, especially ones that are thinking of going remote. They can be easily synced with many devices, and enable remote workplaces to still stay connected. Using apps like Trello, Basecamp 3 and Ryver will help you stay on top of projects, while Google Hangouts, Zoom and Chanty are perfect for meetings and conferences. 

Each business will have different uses for each app, so it’s a great idea to look at all the above and work out the perfect mix for your company.

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